PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT SPECIAL MEETING, SEPTEMBER 23, 2004.

The Beauregard Parish Airport District met in Special Session on Thursday September 23, 2004 at 5:00 P.M.  The following board members were present:  Hollis Ray O'Neal, chairman; Elton Pickering, Secretary/Treasurer; Eugene Loftin, R.M. Simmons, Hugh Dubose, Karl St. Romain and Wayne Hall.  Absent: None.  Also present John B. Jones, III, Airport Manager and Lee Lancon, Lancon Engineers.

Mr. O'Neal welcomed all those in attendance and stated that this special meeting was called to discuss the status on the project to Construct Taxiway A & B.  He then immediately recognized Mr. Lee Lancon, Lancon Engineering, and asked him to address the board on the abovementioned project.

Mr. Lancon reminded the board that at the last meeting a motion had been passed to approve the application of soil cement to the taxiway areas.  The purpose was to improve the stability of the soil so it would meet the required compaction standards.

The board motion to approve the soil cement was conditioned on the cost being $105,000.00 or less.  Mr. Lancon said he had been back in contact with the contractor.  However, the lowest price the contractor would agree to was above this amount by more than $20,000.00.  Mr. Lancon told the board that this left two basic choices, which were to accept the contractor price or to proceed on a Force Account basis.  He said the latter would mean that costs would be based on actual time and material prices which could, possibly, end up costing more.

Mr. Lancon recommended that the contractor price be accepted.  Mr. Jones then reminded the board that regardless of the soil cement cost, there were no extra funds available from the FAA, the State, or the airport.  Therefore, there would have to be some change to the scope of the project.  Mr. Loftin said that it seemed to him that the contractors quote would need to be accepted and the issue now was how to pay for the increased cost.

Mr. Lancon said that there had been several conference calls between the FAA, the State, and Airport, and himself regarding the increased cost.  There was a lengthy discussion regarding the options available to the board.  Mr. Lancon said that as a result of the conference calls and the opinions of the board, he was going to recommend accepting the contractor quote for soil cement, then to delete alternate 1 of the project.  He said this would be agreeable to all concerned parties and would be within the budget.  Several of the board members mentioned that if Taxiway B was completed and Taxiway A was not completed at this time, it would be best to apply for Taxiway E funding in 2005 and Taxiway A completion in 2006.

After further discussion Mr. Loftin made the following motion:

Approve  the  soil  cement  change order for the amount quoted by the

Contractor ($129,471.96).  Delete  alternate 1  and  construct  the base

Bid as originally planned.  Apply for funding to Reconstruct Taxiway

E in 2005 and funding to complete Taxiway A in 2006.

The second was offered by Mr. Hall and the motion was unanimously passed.

There being no further business Mr. Pickering made a motion to adjourn which was seconded by Mr. St. Romain.  The motion was unanimously approved.

    

Hollis Ray O'Neal, Chairman

    

Elton Pickering, Secretary/Treasurer