PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING SEPTEMBER 2, 2004.

The Beauregard Parish Airport District Board met in Regular Session on Thursday, September 2, 2004 at 5:00 P.M.  The following board members were present:  Hollis Ray O'Neal, Chairman; Elton Pickering, Secretary/Treasurer; Wayne Hall, Karl St. Romain, Hugh Dubose and R.M. Simmons. Those absent were: Eugene Loftin.  Also present were: John B. Jones, III, Airport Manager; Mike Harper, Police Juror; Lee Lancon, Engineering Consultant; Charles Hudson and Justin Walker.

The invocation was given by Mr. Pickering.  Mr. O'Neal then welcomed all those present to the September 2004 board meeting.

Mr. O'Neal then asked if there were any amendments to the agenda.  No amendments were requested.

Mr. O'Neal asked if there were any corrections or additions to the minutes of the August 6, 2004 board meeting.  There were none.  A motion was made by Mr. Hall, seconded by Mr. Simmons, to approve the minutes as written and mailed. The motion was unanimously approved.

The next item on the agenda was a report by Mr. Lee Lancon, Engineer, on the status of the construction project for Taxiway A & B.  Mr. Lancon was still out in the construction area so Mr. O'Neal postponed that agenda item until later in the meeting.

Mr. O'Neal then introduced Dr. Charles Hudson and Mr. Justin Walker and then recognized Dr. Hudson to speak regarding the hangar leases for himself and Flex Air.  Dr. Hudson addressed the board regarding the hangar lease agreements and what he felt was a problem for those with multiple aircraft and, therefore multiple leases.  He pointed out that he currently owned four aircraft based at the Beauregard Regional Airport.  Of these, three had hangar leases in the main hangar and one was normally kept on the ramp.  He said that very often one or more of the aircraft would be absent from the airport.  There was also times when undergoing repairs, that the one aircraft kept on the ramp would need to be moved inside.  In talking to the Airport Manager, Mr. Jones, he had learned that leases for the aircraft in the hangar were specific to each individual aircraft as identified by tail number.  He was requesting a procedure or method whereby in a situation like his, of multiple ownership, the aircraft could be exchanged between the ramp and hangar.  He emphasized that this was in no way intended to reduce his hangar or ramp rent.  Instead it was a matter of practicality, which would allow any of his aircraft to be worked on or placed in the hangar when one or more of his other aircraft were absent. He offered several different solutions for consideration by the board.

Mr. Jones, Airport Manager told the board that leases were based and tied to specific aircraft.  Lease rates were determined by the size of the aircraft.  The ramp rental fee was one flat monthly charge regardless of size or type aircraft.

All parties present agreed that a mutually agreeable policy was needed, not only for Dr. Hudson but for any other similar multiple ownership situations.  After a lengthily discussion the following policy recommendation was presented.

“When more than one aircraft is owned by a single individual or entity, each hangared aircraft must have a hangar lease.  However, if the individual or entity has additional aircraft on the ramp, aircraft of like size/rate may be switched between the ramp and hangar.  The airport management must be advised of such change and will continue to determine placement of aircraft in the hangar”.

A motion to adopt the recommended policy was made by Mr. Pickering and seconded by Mr. Simmons.

Yeas: Mr. O'Neal, Mr. Pickering, Mr. Simmons, Mr. Dubose, Mr. Hall and Mr.

Nays: None

Abstentins: Mr. St. Romain

Absent: Mr. Loftin

There was then a lengthy discussion pertaining to the construction of privately owned  hangars on airport property.  Mr. O'Neal then recapped the long range plans of the airport as shown on the approved Airport Layout Plan and the compatibility of those plans with privately owned hangars.

Since Mr. Lancon, Airport Engineering Consultant, had arrived during the preceding discussion, he was recognized by Mr. O'Neal to report on the Taxiway A & B Construction.  Mr. Lancon reported that there is a constuction issue with excessive moisture and water.  This, in turn, is creating compaction problems with the soil.  He said that the problem is not with the contractor.  The contractor has stripped 2' of surface silt from Taxiway A.  However, there is a wet subsoil layer extending at least 6' below the subgrade surface.  Soil test have been done but the results have not been received. Preliminary results show moisture content of 22%.  This high moisture content is attributed to the record setting rainfall in late spring and early summer.  Mr. Lancon told the board that he would be discussing a solution to this construction problem with federal and state officials, as well as the contractor. When he has a recommendation he will contact the airport to arrange a special call meeting for consideration of the recommendtion.  The board was agreeable to this approach.

At this time the board meeting was interrupted by an airfield emergency situation.  A motion was made by Mr. Pickering, seconded by Mr. St. Romain to adjourn.  The motion was unanimously approved.

Hollis Ray O'Neal, Chairman

Elton Pickering, Secretary/Treasurer