PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING OCTOBER 7, 2004.
The Beauregard Parish Airport District Board met in Regular Session on Thursday, October 7, 2004 at 5:00 P.M. The following board members were present: Hollis Ray O’Neal, Chairman; Hugh Dubose, R.M. Simmons, Eugene Loftin and Wayne Hall. Those absent were: Karl St. Romain and Elton Pickering, Secretary/Treasurer. Also present were: John B. Jones, III Airport Manager.
The chairman, Mr. O’Neal, opened the meeting by asking Mr. Loftin to give the invocation.
He then welcomed all those present to the Regular October, 2004 Board Meeting and asked if there were any amendments to the agenda. Mr. Jones replied that he requested two items to be added to the agenda. The first was a resolution for funding on Construction of Taxiway A and A1 (A & B). The second item was a request for a board policy on delinquent accounts. Mr. O’Neal asked if there were any other requests for amendments. There were none. A motion was made by Mr. Hall and seconded by Mr. Simmons to amend the agenda as requested by Mr. Jones. The motion passed unanimously. The resolution for Taxiway A and A1 (A & B) was entered as item 6-A and the delinquent account policy was entered as item 7-A.
Mr. O’Neal then moved to item 4 on the agenda which was approval of the minutes for the Regular Meeting September 2, 2004; Special Meeting September 16, 2004; and Special Meeting September 23, 2004 as written and mailed. He asked if there were any corrections or additions to the minutes. There being no corrections or additions, Mr. Simmons made a motion to adopt the minutes for the three meetings as written and mailed. Mr. Hall offered the second and the motion passed unanimously.
Mr. O’Neal then recognized Mr. Jones to brief the board on the Proposed 2004 Budget Amendments. Mr. Jones said that a copy of the proposed budget amendment had been mailed to each member and a copy was also in each members meeting folder. He explained this is required when there is a variation of five percent or more for any line item in the budget. Because of this it is necessary to amend the budget prior to year end and bring the budget, as adopted, into line with the actual revenues and expenses. The bottom line balance on the amended budget will then be the carry-over or beginning balance for the next year/2005 proposed budget. Mr. Jones pointed out that the amended budget balance was not significantly different than the original budget. However, he said there were some line items with substantial changes. One of these was the $88,775.00 increase in federal grants which was due to additional funding. This was offset, partially, by an increase of $66,782.00 in project costs. Another change concerned fuel – both purchases and sales. The increase in both cases were due to variations and increases in the market price for oil, not because of increased sales. Mr. Jones also said there was an increase of $18,062.00 shown under salaries. He reminded the board that early in the year the airport had paid off excess vacation and sick leave. This accounted for over $16,000.00 of that increase and reduced the airport obligation by a like amount. There was a short discussion and then a motion was made by Mr. Hall to adopt the amended budget. Mr. Loftin seconded the motion which passed unanimously.
The next item on the agenda was a resolution on sponsor/state agreement which would provide 5% state participation in the engineering phase of the Reconstruction of Taxiway (E). The resolution would also authorize the chairman, Mr. O’Neal, to sign any required documents for the funding and the project.
BEAUREGARD PARISH AIRPORT DISTRICT NO. 1
RESOLUTION NUMBER: 01-04 Date: October 7, 2004
The Beauregard Parish Airport District No. 1 of the Parish of Beauregard met in regular session on this date. The following resolution was offered by Mr. Hall and seconded by Mr. Loftin.
A resolution authorizing the Chairman to execute an Agreement with the Louisiana Department of Transportation and Development (LA DOTD) for improvements at the Beauregard Regional Airport.
WHEREAS, Act 451 of the 1989 Regular Session of the Louisiana Legislature authorized the financing of certain airport improvements from funds appropriated from the Transportation Trust Fund; and
WHEREAS, the Beauregard Parish Airport District No. 1 has requested funding assistance from the LA DOTD for engineering and construction of the north portion of the parallel taxiway; and
WHREAS, the stated project has been approved by the Louisiana Legislature and the LA DOTD is agreeable to the implementation of this project and desires to cooperate with the Beauregard Parish Airport District No. 1 according to the terms and conditions identified in the attached Agreement; and
WHEREAS, the FAA will provide up to 95% of the necessary funding, and the LA DOTD will provide up to 5% of the necessary funding,
NOW THEREFORE, BE IT RESOLVED by the Beauregard Parish Airport District No. 1 that it does hereby authorize the Chairman to execute an Agreement for the project identified as AIP No. 3-22-0015-010-2004 and SPN 906-01-0018, more fully identified in the Agreement attached hereto.
This resolution shall be in full force and effect from and after its adoption.
The aforesaid resolution having been submitted to a vote, the vote thereon was as follows:
YEAS: 5 NAYS: 0 ABSENT: 2
WHEREUPON, the resolution was declared adopted on the 7th day of October, 2004.
BY:
(Signature)
Hollis Ray O’Neal
(Typed or Printed Name)
TITLE: Chairman, Board of Commissioners
ATTEST:
(Signature)
TITLE: Secretary/Treasurer
The next item of business was a resolution and sponsor/state agreement for Taxiway A and A1 which is also known as A and B. Mr. Jones explained that this was a supplemental resolution and agreement. He said that the board had already acted on the original or base documents. However, supplemental funding had been requested in the state's fiscal year 2003-2004. The state was unable to provide the funding at that time but was able in fiscal year 2004-2005. Therefore, a supplemental resolution and agreement was needed.
BEAUREGARD PARISH AIRPORT DISTRICT NO. 1
RESOLUTION NUMBER 02-04 Date: October 7, 2004
The Beauregard Parish Airport District No. 1 of the Parish of Beauregard met in regular session on this date. The following resolution was offered by Mr. Loftin and seconded, by Mr. Hall.
R E S O L U T I O N
A RESOLUTION AUTHORIZING THE Chairman to execute an Agreement with the Louisiana Department of Transportation and Development (LA DOTD) for improvements at the Beauregard Regional Airport,
WHEREAS, Act 451 of the 1989 Regular Session of the Louisiana Legislature authorized the financing of certain airport improvements from funds appropriated from the Transportation Trust Fund; and
WHEREAS, the Beauregard Parish Airport District No. 1 has requested funding assistance from the LA DOTD to Construct Taxiway “A” & “A-1”; and
WHEREAS, the stated project has been approved by the Louisiana Legislature and the LA DOTD is agreeable to the implementation of this project and desires to cooperate with the Beauregard Parish Airport District No. 1 according to the terms and conditions identified in the attached agreement; and
WHEREAS, the FAA will provide up to 90% of the necessary funding, and the LA DOTD will provide up to 7% of the necessary funding.
NOW THEREFORE, BE IT RESOLVED by the Beauregard Parish Airport District No. 1 that it does hereby authorize the Chairman to execute an Agreement for the project identified as AIP No. 3-22-0015-09 and SPN 906-01-0017, more fully identified in the Agreement attached hereto.
This resolution shall be in full force and effect from and after its adoption.
The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:
YEAS: 5 NAYS: 0 ABSENT: 2
WHEREUP, the resolution was declared adopted on the 7th day of October, 2004.
BEAUREGARD PARISH AIRPORT DISTRICT NO. 1
BY:
(Signature)
Hollis Ray O’Neal
(Typed or Printed Name)
TITLE: Chairman, Board of Commissioners
ATTEST:
(Signature)
TITLE: Secretary/Treasurer
Mr. O’Neal asked Mr. Jones to brief the board on the request for a Project Priority Resolution. Mr. Jones then read an EMAIL received from Mr. Slater, Aviation Division, LaDOTD. The letter requested that the airport approve and submit a resolution listing the three most needed projects along with supporting data. There was a brief discussion during which it was decided that the three most important projects were:
Reconstruct Taxiway E
Complete Construction of Taxiway A
Construction of access and parking apron for addition hangars.
The next item of business to be considered was the establishment of a policy on delinquent accounts. Mr. Jones explained that the airport did have accounts that at times would be three or more months delinquent. He said that the hangar leases did include language on this but that it was very general. He was requesting a specific policy that any account 30 days past due be notified by certified mail and given 10 days from receipt of the letter to remit any past due balance. If no remittance is received within 10 days the hangar lease will be considered cancelled, the aircraft removed from the hangar, and placed on the parking apron. Mr. Simmons made a motion to adopt the policy, Mr. Loftin offered a second, and the motion passed unanimously.
The last item on the agenda was a project status report. Mr. Jones told the board members that Mr. Lancon, Lancon Engineers, would not be present. He had sent an EMAIL that was provided each board member on the project status. Mr. Jones summarized by saying that the contractor had resumed work when permitted by the weather. He said that the contractor was scheduled to begin work next to the runway on Wednesday October 13, 2004. Beginning at 7:00 A.M. that morning Runway 18-36 would be closed. Appropriate NOTAMS would be issued prior to the closure. No board action was requested or required.
There being no further business a motion to adjourn was made by Mr. Loftin and seconded by Mr. Dubose. The motion was unanimously approved.
Hollis Ray O’Neal, Chairman
Elton Pickering, Secretary/Treasurer