PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING, MARCH 6, 2003.
The Beauregard Parish Airport District met in Regular Session on Thursday, March 6, 2003 at 5:00 P.M. The following Board Members were present: Hollis Ray O'Neal, Chairman; Elton Pickering, Secretary/Treasurer; John Sandlin, R.M. Simmons, Wayne Hall, and Eugene Loftin. Those absent were: Karl St. Romain. Also present were: John B. Jones, III, Airport Manager, Lee Lancon, Engineer; Tim Cooper, Timber Consultant; Mike Nothnagel, Police Juror, and Mr. Wayne Couture.
The meeting was duly convened by Mr. O'Neal, Chairman.
The invocation was given by Mr. Pickering.
Mr. O'Neal opened the meeting and welcomed all those present.
Mr. O'Neal then asked if there were any amendments to the agenda. There were none.
The first item of business was to approve the minutes of the February 6, 2003 Regular Board Meeting. Mr. O'Neal asked if there were any corrections or changes to the minutes. There were None. Mr. Sandlin made a motion to approve the minutes as submitted. Mr. Pickering offered the second and the motion passed unanimously.
The next item of business was to open Pole Sale Bids. Mr. Jones stated he had not received any bids at the office. He stated that Mr. Cooper was expected to arrive shortly. Mr. O'Neal then deferred action until Mr. Cooper arrived.
Mr. O'Neal said the next item of business was to open bids for NAVAIDS Maintenance. Mr. Jones stated there were four bids. Mr. Jones said the maintenance included all three units -- NDB, Localizer and AWOS III -- and that the letters had expressed the desire to have one technician for all items, if possible.
Mr. Jones then opened the bids for NAVAIDS Maintenance which were:
Mr. Merryman offered a bid to perform maintenance at the same rate currently being charged which is $700 for the Localizer and NDB. He did not address the AWOS in his offer. He did say he would attend the NDB School for NAUTEL.
Mr. Wayne Couture presented a bid to perform maintenance on the NAUTEL NDB, VAISALA AWOS-III, and Wilcox 10 Localizer for $900/month or $10,800/year. This is for regular quarterly maintenance. Additional service would be billed at the rate of $50.00 per hour.
ASMI submitted a bid to perform maintenance on all three systems for an annual rate of $12,800 which is $1,066.66/Month. This bid would also be for all three systems. Unscheduled visits would be at the rate of $700/day with holidays an additional $350/day.
CLH submitted a bid of $200/month for maintenance of the AWOS-III system. CLH does not provide maintenance for DNB's or Localizers.
There was a lengthy discussion during which it was recognized that only two bids - Airport Services of Louisiana and ASMI offered maintenance on all three systems - NDB, AWOS-III, and Wilcox 10 Localizer. Mr. Pickering then made a motion to accept the bid submitted by Airport Services of Louisiana. Mr. Simmons seconded the motion, which passed unanimously.
Mr. O'Neal then recognized Mr. Tim Cooper, Forestry Consultant and asked Mr. Cooper if any bids had been received for the sale of poles. Mr. Cooper replied that no bids had been received. The board had a short discussion regarding the possibility of advertising again at a later date or selling by the cord. No action was taken.
Mr. O'Neal then stated that the next agenda item was a discussion on property development and asked Mr. Pickering to open the discussion. Mr. Pickering said that it would be a great advantage if the airport had a way to lease property or even build and lease to suit tenants without having to follow all the state statutes. The state requirements cause delays which competitors in the private sector do not have. Mr. Jones then told the board that there were certain requirements imposed by the FAA such as receiving fair market value for property and terms of leases. However, he said these requirements did not hinder leasing as much as certain state requirements do. There was a lengthy discussion after which it was agreed that Mr. Jones would contact the Aviation Division, LaDOTD, and try to obtain assistance in becoming more competitive in economic development.
The next item was to discuss renewal of the hangar lease for Dumont Air, Inc. Mr. Jones explained that in the past the entire corporate hangar had been leased to Dumont with an option to locate additional tenants there. During the past year the airport had placed an additional tenant in the hangar. Therefore, Mr. Jones suggested that the airport prepare and use a lease similar to the T-hangar lease for Dumont, leasing space in the hangar instead of the hangar itself. A motion was made by Mr. Sandlin, seconded by Mr. Pickering to approve the suggested lease. The motion passed unanimously.
Mr. O'Neal then told the board that a change order for the Fence Relocation Project had been received from the engineer. The change order was to approve a 30 day extension and did not involve any monetary changes. Approval was recommended by the engineer. A motion to approve was made by Mr. Sandlin and seconded by Mr. Loftin. The motion passed unanimously.
Mr. O'Neal stated the next item of business was to adopt a resolution for Airport Improvements.
Upon a motion by Mr. Pickering, seconded by Mr. Loftin, the following resolution was offered.
Resolution No. 01-03
Whereas, the Beauregard Regional Airport has completed an FAA and DOTD approved Master Plan/Airport Layout Plan which outlines specific future developments of the Beauregard Regional Airport.
And Whereas, the Beauregard Regional Airport is desirous of implementing a portion of the approved Master Plan/Airport Layout Plan recommendation which provided for the needed improvements and/or upgrades as stated below to maintain and substantially improve the safety, usability, and future economic impact of the Airport, but does not have sufficient funds of it's own to finance the needed improvements.
Now, Therefore Be It Resolved that the Beauregard Parish Airport District #1 does hereby request funding assistance from LaDOTD to fund these future projects.
Now, Therefore Be It Further Resolved that the chairman, Beauregard Parish Airport District #1 is hereby authorized to sign all documents, contracts, and agreements pertaining to the aforementioned projects including city/state agreements.
The aforesaid resolution having been submitted to a vote, the vote thereon was as follows:
Yeas: Hollis Ray O'Neal, Elton Pickering, Eugene Loftin,
Wayne Hall, R.M. Simmons, and John Sandlin.
Nays: None
Absent: Karl St. Romain
Whereupon, the resolution was declared adopted on March 6, 2003.
Mr. O'Neal then recognized Mr. Lancon and asked for a project status report. Mr. Lancon informed the board that the fence relocation is basically complete. He said that the next project - The ODAL installation - was scheduled to begin on April 15th. Mr. Lancon told the board that the Engineering Services agreement for the taxiway project was being completed and would be submitted to the airport next week. He also said that the board would be required to obtain an independent analysis of the engineering fees for the project. After a short discussion a motion was made by Mr. Sandlin to authorize the airport manager to obtain the independent review/analysis of the engineering fees. Mr. Loftin offered the second and the motion passed unanimously.
There being no further business, a motion to adjourn was made by Mr. Pickering and seconded by Mr. Hall. The motion passed unanimously.
Hollis Ray O'Neal, Chairman
Elton Pickering, Secretary/Treasurer