PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING, JANUARY 2, 2003.
The Beauregard Parish Airport District Board met in Regular Session on Thursday, January 2, 2003 at 5:00 P.M. The following Board Members were present: Hollis Ray O'Neal, Chairman; Elton Pickering, Secretary/Treasurer; R.M. Simmons and John Sandlin. Those absent were: Eugene Loftin, Wayne Hall and Karl St. Romain. Also present were: John B. Jones, III, Airport Manager and Lee Lancon, Engineer.
The meeting was duly convened by Mr. O'Neal, Chairman.
The invocation was given by Mr. Pickering.
Mr. O'Neal opened the meeting and welcomed all those present.
The first item of business was to approve the minutes of the December 5, 2002 Regular Board Meeting. Mr. O'Neal asked if there were any corrections or changes to the minutes. There were none. Mr. Sandlin made a motion to approve the minutes as written. Mr. Simmons offered the second and the motion was unanimously approved.
Mr. O'Neal then moved to Item A under Grounds and Maintenance - a report by Mr. Cooper on the 2003 timber sale. Mr. Jones informed the board that Mr. Cooper was unable to be present. However, Mr. Jones said that he had spoken with Mr. Cooper earlier in the week regarding the 2003 timber sale. Mr. Jones explained that bid invitations had been published for the sale of saw timber and pulpwood. The bids would be opened by Mr. Cooper at a Special Board meeting on January 14, 2003 at 5:00 P.M. Mr. Cooper would also discuss a proposed pole sale for 2003 at that same meeting and request permission to advertise for bids. No action was required or taken.
The next item under Grounds and Maintenance was a report on projects currently underway or scheduled. Mr. O'Neal recognized Mr. Lee Lancon, Lancon Engineering Inc. and asked him to make the report.
Mr. Lancon thanked Mr. O'Neal and said that he would update the board on several projects. He informed the board members that the Runway Re-Striping project had been completed. There had been two change orders during the project. The first increased the cost by approximately $408.00 and the seconded decreased cost by approximately $309.00. As a result the project cost exceeded the original figures by approximately $100.00. That difference was in response to a request from the Aviation Division, LaDOTD, to change the measurements of hold line markings. The first change order had been previously approved. Mr. Lancon asked for board approval for the second change order reducing cost to the actual material quantities used. A motion to approve was made by Mr. Pickering and seconded by Mr. Simmons. The motion passed unanimously. Mr. Lancon then requested that the board approve the Certificate of Substantial Completion on the project. A motion was made by Mr. Simmons and seconded by Mr. Pickering. The motion passed unanimously.
The next project update was on the Fence Relocation. Mr. Lancon said that work was currently in progress. He did have a pay request to submit for materials on site and requested approval for the request. The request was unanimously approved on a motion made by Mr. Sandlin and seconded by Mr. Pickering. Mr. Lancon told the board that the contractor had requested a 28 day extension to the project. Mr. Lancon said that he did not feel that this would cause any problems and recommended approval. Mr. Pickering made a motion to grant the extension. Mr. Sandlin seconded the motion which passed unanimously.
Mr. Lancon then addressed the ODAL lighting system. He said the plans and specifications were in the final stages. He said that they would obtain three quotes for the ODAL installation and have them ready for board consideration at the February meeting. No action was requested or required.
The last project to be reported on was the new Airport Layout Plan (ALP). Mr. Lancon explained that his firm was now ready to finish the ALP. The ALP had been held back so that all of the above mentioned projects could be included. No action was requested.
There were no further business items to consider. However, Mr. O'Neal did brief the board on efforts to obtain additional hangar space. He said that he had been in contact with several individuals who had a definite interest in constructing hangars for their own aircraft and possibly for lease to others. Any such construction would conform to airport specifications and would become property of the airport at some specified date in the future. There was a brief discussion. No action was taken or required.
Mr. Jones then suggested a more active solicitation of property leases to provide revenue and encourage economic development. He reviewed the variables - both positive and negative - that influence the current revenue sources of forestry and agriculture and recommended increased leasing of specific parts of the property. He specifically recommended advertising with signage the lease availability of property at the junction of U.S. 190 and the by-pass. He said that unless there were specific objections he would have signs placed advertising property for lease. There was a short discussion and the members were agreeable to this new leasing approach.
There being no further business, Mr. Pickering made a motion to adjourn. Mr. Simmons second the motion which passed unanimously.
Hollis Ray O'Neal, Chairman
Elton Pickering, Secretary/Treasurer