PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING, AUGUST 7, 2003.

The Beauregard Parish Airport District Board met in Regular Session on Thursday, August 7, 2003 at 5:00 P.M. The following Board Members were present: Hollis Ray O'Neal, Chairman; Elton Pickering, Secretary/Treasurer; Eugene Loftin, R.M. Simmons and John Sandlin. Those absent were:  Karl St. Romain and Wayne Hall. Also Present were:  John B. Jones, III, Airport Manager; and Lee Lancon, Lancon Engineers, Inc.

Mr. O'Neal asked Mr. Loftin to give the invocation, after which Mr. O'Neal welcomed all those present to the August, 2003 monthly board meeting.

Mr. O'Neal then asked if there were any amendments to the agenda.  No amendments were requested.

The next item was approval of the minutes for the July 3, 2003 monthly meeting.  There were no corrections to the minutes.  Mr. Sandlin made a motion, seconded by Mr. Loftin to approve the July 3, 2003 minutes as written and mailed.  The motion passed unanimously.

Mr. O'Neal then moved to the Grounds and Maintenance section of the agenda and recognized Mr. Lee Lancon for a report on the taxiway project.  Mr. Lancon addressed the preparation and submittal of the DBE (Disadvantaged Business Enterprise) plan as approved earlier by the board.  Mr. Lancon made a lengthy report and there was a long period of discussion.  The main points covered by Mr. Lancon were:

1. The DBE plan draft was submitted to the FAA in April,  Mr. Lancon has reviewed it with Mrs. Rosetta Robinson via telephone, and Mr. Lancon was ready to submit a final version.
2. The Louisiana DOTD had agreed to perform the contractor DBE Certification for  the airport.
3. Mr. Lancon and Mr. Jones, Airport Manager, had met with Mrs. Janice D. Law who represented the AGC (Association of General Contractors) and NAWIC (National Association of Women in Construction).  Mrs. Law had reviewed the plan and felt the DBE goal at 2.33% was reasonable and fair.
4. Mr. Lancon summarized the preparation and methods used to develop the DBE Policy, DBE Plan, and DBE Goals.

Mr. Lancon told the board members that the airport needed to place a notice in the newspaper advising that the DBE Plan/Goals were ready and available for inspection at the airport office.  He said that the board should approve a motion to adopt the DBE Policy, Plan, and DBE Goals.  A motion was then made by Mr. Simmons to approve and accept the DBE Policy, the DBE Plan, and DBE Goals and authorize the chairman, Mr. O'Neal, to sign all related documents.  The motion was seconded by Mr. Loftin and passed unanimously.

The next item Mr. Lancon addressed was the project to Construct Taxiway A and B.  He told the board that when the original soil testing was done the borings were at 500' intervals.  Subsequent discussions with FAA officials have determined that borings will need to be done every 200'.' If this was not done and a problem was encountered the FAA would not participate in those particular problem related expenses.  Mr. Lancon said the additional survey work would cost approximately $2,000.00 and the amount quoted for the soil testing would be $13,750.00.  He recommended that the work be approved.  Mr. Jones then said that he agreed with the recommendation by Mr. Lancon.  However, he went on to mention that the airport had already spent almost $49,000.00 on the project which has not yet been reimbursed.  He said that these additional expenses would raise this to the range of $66,000.00.   He asked the board for a motion to request early reimbursement from the FAA.  A motion was made by Mr. Sandlin and seconded by Mr. Simmons to write the FAA requesting partial project expense reimbursement prior to awarding bids.  The motion passed unanimously.  A motion was then made by Mr. Pickering and seconded by Mr. Loftin to approve the additional survey work and additional testing by Fugro, Inc. The motion was unanimously approved.

There was a lengthy discussion among the board members and Mr. Lancon regarding the construction estimates and bid alternates for the project.  Mr. Lancon explained the procedure and methods for advertising and accepting bids and bid alternates.  No action was needed or taken.

Mr. O'Neal then asked Mr. Jones to discuss the next item on the agenda which was in regard to equipment repairs.  Mr. Jones explained that the 14' rotary cutter had been put in the shop for repairs.  The estimated cost of repairs was $2,200.00.  Mr. Jones said that due to the urgent need for the mowing equipment he had given approval even though the amount was above his approval authority.  He, therefore, requested retroactive approval by the board for the repairs.  Mr. Pickering made a motion to approve the repairs, which was seconded by Mr. Sandlin and passed unanimously.

The last item on the agenda was a report by Mr. Sandlin regarding military display items for the airport and civic center.  Mr. Sandlin said there had been a response to his earlier queries and written requests.  He had been informed that there was a Cobra Helicopter available, currently located in New York; and an Armored Personnel Carrier at Ft. Hood.  These items were available but had to be de-militarized and transported at the expense of the recipient.  However, Mr. Sandlin pointed out that equipment availability and location changed daily. Therefore, it would be best to wait and see if items become available at a closer location. For such a donation to take place, negotiations would have to be with the owner of the property.  For both the airport and the W.M.C.C. this would be the Beauregard Parish Police Jury.  Therefore, Mr. Sandlin was requesting permission of the board to approach the Police Jury on these equipment donations.  A motion was made by Mr. Simmons to authorize Mr. Sandlin to speak to the Police Jury.  Mr. Pickering seconded the motion which passed unanimously.

There being no further business, a motion to adjourn was made by Mr. Pickering, seconded by Mr. Simmons and unanimously approved.

    

Hollis Ray O'Neal, Chairman

    

Elton Pickering, Secretary/Treasurer