PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING OCTOBER 13, 2005.
The Beauregard Parish Airport District Board met in Regular Session on Thursday, October 13, 2005 at 5:00 P.M. The following board members were present: Hollis Ray O’Neal, Chairman; Eugene Loftin, Wayne Hall, R.M. Simmons and Hugh DuBose. Those absent were Elton Pickering, Secretary/Treasurer and Karl St. Romain. Also Present: John B. Jones, III, Airport Manager and Lee Lancon, Lancon Engineers.
Mr. O’Neal opened the meeting by asking Mr. Loftin to give the invocation. Mr. O’Neal then welcomed all those present to the October 2005 Airport Board Meeting. He then asked if there were any amendments to the agenda. Mr. Jones, Airport Manager requested that one item be added to the agenda. He was requesting that the top three construction projects, needed by the Airprot, be prioritized and adopted, by resolution for, forwarding to the state. There were no more amendments requested. A motion was made by Mr. Hall and seconded by Mr. Simmons to add Project Priority to the agenda as item E under Grounds and Maintenance. The motion was unanimously approved.
The next item was approval of the minutes for the September 1, 2005 meeting. Mr. O’Neal asked if there were any corrections or additions to the minutes. There were none. A motion was then made by Mr. Hall to approve the minutes as written and mailed. Mr. DuBose offered the second and the motion was unanimously approved.
Mr. O’Neal then recognized Mr. Jones to brief the board on the requested budget amendment. Mr. Jones said that any time there are any significant variations on any line items in the budget, then the budget must be amended. He added that each fall the budget is usually amended to bring the budget and the actual revenue/expenditures in line with each other. In additions this provides a more accurate financial base to use leading into the next years budget. He pointed out that while the bottom line of the amended budget was not very different from the previous budget there were significant internal line item variations. Among the large revenue changes were increased timber sales and reduced agricultural revenues. On the expense side there were increases in utilities, fuel purchases, and building improvements. Decreases were noted under salaries, maintenance, and equipment acquisition. After a brief discussion a motion was made by Mr. Hall to approve the amended budget. Mr. Loftin seconded the motion which was unanimously approved.
Mr. O’Neal then recognized the airport engineering consultant, Mr. Lancon, and asked that he report on current airport projects. Mr. Lancon said that, due to Hurricane Rita, work on Taxiway E had been put on hold and that the contract was on hold. This was because construction would now have to be on and alongside Runway 18/36 which would require Runway 18/36 be closed. However, due to the temporary location of the utility restoration task force at the airport, runway 14/32 had been closed. Therefore, 18/36 could not be closed until 14/32 was open again. So the project was on hold. The project is scheduled to start back on Monday October 24, 2005. At that time Runway 14/32 will have been re-opened and Runway 18/36 will be closed.
Mr. Lancon then reported that, as requested by the board, the application for completion of Taxiway A was now finalized and the Board Chairman needed to be authorized to sign the application. A motion was made by Mr. Loftin and seconded by Mr. Simmons to authorize the chairman to sign the application. The motion was unanimously approved.
Mr. O’Neal then asked Mr. Jones to give a report of effects of Hurricane Rita at the airport. Mr. Jones informed the board that structural damage was minimal and consisted of missing sheet metal, broken windows, and damaged gutters/drain pipes. Damage to the fence appeared to be more extensive and the estimated cost to repair the fence was $9,500.00. He said that there was extensive timber damage, both hardwood and pine. Mr. Jones told the board he had contacted Mr. Cooper, Forestry Consultant, and requested that he try to locate a buyer for the timer. He had also requested a damage estimate. Mr. Jones said that, prior to the storm, preparations had begun for locating a utility restoration task force at the airport. As a result and in coordination with BECI a tent city was in place which had been housing an estimated 500 utility servicemen. There was a brief discussion. No action was required.
The next item was to approve an agreement permitting the disposal of brush and debris from Hurricane Rita on Airport property. After a brief discussion Mr. Loftin made a motion to approve the agreement and to authorize the chairman to sign the said agreement. Mr. Hall seconded the motion which was unanimously approved.
Mr. O’Neal then asked Mr. Jones to review renewal of the fuel contract between the airport and Dumont Air. Mr. Jones told the board that the said annual fuel purchasing agreement would expire at the end of the month. He said that this agreement is for one year and states that Dumont will be charged 40¢ per gallon above the airport cost. Dumont must agree to purchase 12,000 gallons of fuel during the year or pay the difference. Mr. Jones further stated that each year, so far, Dumont had exceeded the minimum of 12,000 gallons. A motion was made by Mr. Simmons and seconded by Mr. Loftin to approve the agreement. The motion was unanimously approved.
The last item was to set project priorities for the coming year and adopt a resolution requesting state funding assistance. After a brief discussion the top three priorities were:
Completion of Taxiway A.
Installation of ILS Approach.
Lighting for Taxiways A, B, & E.
Upon a motion by Mr. Simmons, and seconded by Mr. Loftin the following resolution was adopted.
BEAUREGARD PARISH AIRPORT DISTRICT 1
RESOLUTION NUMBER: 03-05 Date: October 13, 2005
WHEREAS, Title 2 of the Louisiana Revised Statutes of 1950 provides that cities, towns, parishes, and other political subdivisions of this State may separately or jointly acquire, establish, construct, expand, own, lease, control, equip, improve, maintain, operate, regulate, and police airports and landing field for the use of aircraft; and,
WHEREAS, the State of Louisiana, Department of Transportation and Development, Division of Aviation (formerly the LA DOTD-OAPT) is charged by Title 2 with the responsibility for the development of aviation facilities within the State to foster air commerce and to safeguard the interests of those engaged in all phases of the aviation industry and of the general public; and
WHEREAS, the Beauregard Parish Airport District 1, hereinafter referred to as “Sponsor”, has completed an FAA and DOTD approved Master Plan, Action Plan, and/or Airport Layout Plan which outlines the specific future development at the Beauregard Regional Airport; and, the Sponsor is desirous of implementing a portion of the approved Plan recommendations which provide for the critically needed improvements as stated below to substantially improve the safety and usability of the Airport, but does not have sufficient funds of its own required for completing the needed improvements; and,
WHEREAS, the LA DOTD, Division of Aviation is authorized by Title 2 to expend funds for the construction or enlargement of airports for safety and advancement of aeronautics;
NOW, THEREFORE, BE IT RESOLVED:
That the Sponsor does hereby formally requests that the LA DOTD, Division of Aviation provide funds required to complete the airport improvements at the Beauregard Regional Airport specifically as described in the Application for State Financial Assistance dated October 13, 2005.
That the said LA DOTD, Division of Aviation be and is hereby assured that all necessary servitude’s, rights-of-way, rights of ingress and egress and means thereof will be furnished by the Sponsor and the titles thereto will be valid and indefeasible, and that the
Sponsor will assume ownership, financial reporting, and complete responsibility for the maintenance and upkeep of the airport after completion of said improvements.
That the Sponsor will save and hold the said LA DOTD, Division of Aviation, its officers, agents, and employees harmless from any liability or claim for damages arising out of the project, including death or injuries to third parties including, but not limited to, liability or claim for damages out of the negligence of said LA DOTD, Division of Aviation, its officers, agents, or employees, and expressly agrees to defend any suit of any nature brought against the LA DOTD, Division of Aviation as a result of this project.
That the Chairman of the Sponsor be and is hereby authorized and directed to evidence this agreement by affixing his signature at the place provided therefore on this resolution and on subsequent related documents/agreements as required by the rules and regulations of the Federal Aviation Administration and the State of Louisiana and the Clerk is hereby authorized to attest said execution.
That this resolution shall be in full force and effect from and after its adoption.
The Commission for the Beauregard Parish Airport District 1 of the Parish of Beauregard met in regular session on this date. The aforesaid resolution was offered by Mr. Loftin and seconded by Mr. Hall. The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:
YEAS: 5 NAYS: 0 ABSENT: 2
WHEREUPON, the resolution was declared adopted on the 13th day of October, 2005.
BEAUREGARD PARISH AIRPORT DISTRICT 1
BY:
TITLE: Chairman, Board of Commissioners
ATTEST:
Secretary/Treasurer
IT IS HEREBY certified that the above is a true and correct copy of a resolution passed by the Beauregard Parish Airport District 1 of Beauregard Parish, Louisiana in regular session convened on this, the 13th day of October, 2005.
Secretary/Treasurer
There being no further business Mr. DuBose made a motion to adjourn. Mr. Hall seconded the motion which was unanimously approved.
Elton Pickering, Secretary/Treasurer