PROCEEDINGS OF THE AIRPORT DISTRICT, PARISH OF BEAUREGARD, STATE OF LOUISIANA, TAKEN AT REGULAR MEETING JANUARY 6, 2005.

The Beauregard Parish Airport District Board met in Regular Session on Thursday, January 6, 2005 at 5:00 P.M. The following board members were present: Hollis Ray O’Neal, Chairman; R.M. Simmons, Eugene Loftin, Elton Pickering, Secretary/Treasurer; Wayne Hall and Karl St. Romain. Those absent were: Huge Dubose. Also present were: Lee Lancon, Lancon Engineers; Mike Harper, Beauregard Parish Police Juror; Justin Walker, Flex Air; Tim Cooper, Forest Consultant; and John B. Jones, III, Airport Manager.

Mr. O’Neal opened the meeting by asking Mr. Pickering to give the invocation. Mr. O’Neal then welcomed all those present to the January board meeting, the first meeting of 2005. He then asked if there were any amendments to the agenda. There were no amendments requested.

The next item was approval of the minutes of the December 2, 2004 meeting. Mr. O’Neal asked if there were any corrections or additions to the minutes. There being no corrections or additions to the minutes a motion was made by Mr. Pickering to approve the minutes as written. Mr. Simmons offered a second to the motion which was unanimously approved.

The first item of business on the agenda was a request from Flex Air. Mr. Justin Walker, Flex Air President, was in attendance and was recognized by Mr. O’Neal. He presented a written request to members of the board. Mr. Walker informed the board members that Flex Air had applied for and was waiting for a 135 Charter License. When approved Flex Air would offer flight instruction and Air Charter Services. The request by Flex Air was for approval to negotiate a shop lease and commercial parking spaces for commercial use. Mr. O’Neal then ask what was meant by parking spots for commercial use. Mr. Walker replied it was space for aircraft that might be brought in for maintenance. Mr. Simmons asked the airport manager, Mr. Jones, if there was any available space for a shop. Mr. Jones replied that he had previously given Flex Air permission to use the airport maintenance shop. He emphasized that this had been a temporary arrangement only. The airport personnel had moved all airport equipment and/or tools out of the area with that understanding. Flex Air had not been charged any monthly fee for the space since this had been done temporarily. Mr. Simmons asked if it would be a problem for the airport to lease the space to Flex Air until Flex Air could build their own facility. Mr. Jones replied it would not be if it were limited to a specific time period. He did not think it would be appropriate to obligate the space for a long period of time since the area was the only indoor space available for airport equipment maintenance. Mr. Simmons then asked if a six month lease would be satisfactory. Mr. Jones said yes but that he would prefer to go with a one year lease to enable Flex Air more time to plan their own facility.

The board then discussed the requested parking spaces for aircraft. Mr. Loftin pointed out that the hangar was full and there was no additional space available. Mr. Jones said that Flex Air did have three aircraft in the hangar and that Flex Air could move any of those out to accommodate repairs. Mr. Jones said he did not think the airport should designate a special area just for Flex Air but that the airport would work with Flex Air to have aircraft being repaired next to the shop area. There was a brief discussion and then Mr. Simmons made a motion to authorize Mr. Jones to negotiate with Flex Air on leasing shop space for one year. The second was offered by Mr. Loftin and the motion was unanimously approved.

The next item was the opening of bids for the 2005 timber sale. Mr. O’Neal recognized Mr. Tim Cooper, Airport Forestry Consultant, and asked that he open the bids. Mr. Cooper said that there had been three bids received and he then proceeded to open each bid. The results

1. Broadway Forest Products $152,766.00

2. Johnson Forestry 129,100.34

3. Fortune Forest Products 137,218.00

There was a lengthy discussion during which Mr. Jones pointed out that none of the bids met the amount of $170,000 budgeted. Mr. Cooper also felt that the amount should be greater. After the discussion Mr. Cooper suggested that the bids be taken under advisement until a recommendation can be made. A motion was made by Mr. Loftin, seconded by Mr. Hall to take the bids under advisement. The motion was unanimously approved.

Mr. Lancon then addressed the project to Reconstruct Taxiway E. He said that the design phase was completed and presented the drawings for the board. Mr. Jones said that Mr. Saupp, FAA, had asked that everything be ready and in place to go out for bids on Taxiway E by February 1^st if so notified. Mr. Jones emphasized that this did not mean the funds were there – it meant to be ready if funds were available and approval given. There was a brief discussion by the board. Mr. Lancon and Mr. Jones recommended the board approve advertising for the Taxiway E bids when funds were available and approval was given. A motion to approve advertising for bids conditioned upon FAA approval, was made by Mr. Pickering. Mr. Hall seconded the motion which was unanimously approved.

There being no further business Mr. Pickering made a motion for adjournment. The motion was seconded by Mr. St. Romain and unanimously approved.

Hollis Ray O’Neal, Chairman

Elton Pickering, Secretary/Treasurer